The position of corporate secretary at Semey Medical University, NCJSC was introduced in early 2019. The Regulation on the Corporate Secretary, the main document defining the goals, objectives and functions of the corporate Secretary of the Company, was approved in a new version by the Board of Directors in April 2023.
The activities of the Corporate Secretary are regulated by the Company’s internal documents.
The tasks of the Corporate Secretary within the framework of his activities are:
- ensuring compliance by the Company’s bodies and officials with Legislation in the field of corporate governance, the Charter, the Code and internal documents of the Company, as well as improving corporate governance policies and practices;
- ensuring the effective operation of the Board of Directors;
- ensuring the storage, disclosure and provision of essential information about the Company within the framework of the provided competence, as well as maintaining a high level of information transparency;
- ensuring clear and effective interaction between the organs of the Society.
The key function of the corporate Secretary is to organize the work of the Board of Directors. The Board of Directors includes representatives of the Sole Shareholder, representatives of the State Property and Privatization Committee, and three independent directors.
During the preparation of each meeting of the Board of Directors, the corporate Secretary “keeps under control” more than 15 functions: from drafting documents and setting the agenda to organizing the implementation of decisions taken. There are no small details in this case. Members of the Board of Directors should be sure that before the meeting they will receive a full portfolio of documents necessary for making a decision (the corporate secretary conducts their examination for compliance with legislation and corporate documents), that comfortable working conditions will be created, and their decisions will be strictly implemented by the executive body.
The frequency of meetings of the Board of Directors depends on the tasks facing the Company (on average, one to two meetings per month).
The Corporate Secretary acts as the guardian of the traditions of the Board of Directors. If new members appear on the Board of Directors who should not start work from scratch. It is important to promptly bring them up to date, familiarize them with the usual standard of work of the board of directors, and present the history of the issue being submitted to the meeting. Such continuity is ensured by the corporate secretary.
Each meeting of the Board of Directors must ensure proper compliance with the procedure and provide all participants with the materials necessary for decision-making. The Corporate Secretary is obliged to keep minutes of meetings and meetings and promptly bring the decisions taken to the executive body of the Company.
By the decision of the Board of Directors dated 27.02.2023 (Minutes No. 2), Rashilya Kazhibekova was appointed to the position of Corporate Secretary.
